Other Information

Advice Codes enable employers to submit multiple Payment Advice using the same CSN in the same month.

An employer who wants to submit multiple files bearing the same CSN on the same working day must use a different Advice Code for each file; else, the file will be rejected at CPF Board’s backend system.

The acceptable Advice Code ranges from “01” to “99”.

Employer opted for 14th-day GIRO deduction.

Scenario 1:

Employer uses Advice Code 01, submits first file on 1 Apr 2006.

Employer uses Advice Code 01, submit second file on 2 Apr 2006.

Employer will receive a consolidated ROP of the total amount of both files.

This is on the condition that employer used the same Advice Codes and both files are submitted before 13th. Both files will be merged before they are sent to the bank for GIRO deduction (employer had chosen the 14th-day GIRO deduction).

Employer opted for Next-day GIRO deduction.

Scenario 2:

Employer uses Advice Code 01, submits first file on 1 Apr 2006.

Employer uses Advice Code 01, submit second file on 2 Apr 2006.

Employer will receive two separate ROPs with two different totals paid.

Though the Advice Code are the same but both files are submitted on two different working days, hence the files are processed separately due to the Next-day GIRO option chosen.

Employer opted for 14th-day GIRO deduction.

Scenario 3:

Employer uses Advice Code 01, submits first file on 1 Apr 2006.

Employer uses Advice Code 02, submit second file on 2 Apr 2006.

Employer will receive two separate ROPs with two different totals paid. The segregation of the ROP is determined by different Advice Code created in employer's file.

A Group ID is used in CPF application for classifying employees under various groupings, and provides rights for a specific administrator to key in CPF information for a specific set of employees. This is a compulsory field that is required in creating during an Initial Company Profile Setup, under the Employee Group section. The purpose of this is to enforce a level of security and confidentiality.

For example: Group ID 01 – Handles top management, 02 – Handles project developers

Messages that are created under 01 are accessible only to users with a 01 group ID.

Draft	Records have been saved and are pending/ready for sending.
Sent	Records have been sent to the CPF Board successfully
Failed	Records have not been successfully submitted to the CPF Board. The user can re-submit the Failed Payment Advice.
Ready	Records are in the submit queue and are ready to be sent over to the CPF Board for processing. If the user retrieves a record with this status, a message will be prompted. If the user decides to edit the records, the system will remove the records from the submit queue and save the records with status Draft. The user is then required to re-submit the same record.